Creating Event Types
An event type is a kind of meeting people can book — a Discovery Call, a 60-minute Strategy Session, a Group Workshop. Every booking hangs off an event type.
Quick Start
- In the sidebar click Booking.
- Click + Create event type (top-right).
- Pick a kind (default: 1:1).
- Set the duration (default: 30 min).
- Give it a title — e.g. "Discovery Call".
- Click Create.
You're dropped into the event-type designer with the Overview tab open.
The Four Kinds
You pick the kind once at creation. It's fixed afterwards (it changes how hosts and slots work, so we don't let you switch later).
| Kind | What it does | Plan |
|---|---|---|
| 1:1 | One booker, one host. Most common — sales calls, intro chats, support. | All plans |
| Group | One host, many bookers in the same slot (workshops, demos, classes). Set a max-attendees cap. | Pro+ |
| Collective | One booker, many hosts who must all be free at the same time (panels, joint sales calls). Slots are the intersection of every host's availability. | Pro+ |
| Round-robin | One booker, one host — but the host is picked from a pool by your chosen strategy. Slots are the union of pool members' availability. | Pro+ |
Start with 1:1
If you're not sure, pick 1:1. You can always create a second event type later for a different format.
The Designer Tabs
Every event-type page has the same set of tabs across the top. Walk left to right:
| Tab | Purpose |
|---|---|
| Overview | Title, description, public/private, internal notes |
| Schedule | Duration, slot increment, buffers, minimum notice, max bookings per day |
| Availability | Weekly recurring hours and one-off date overrides |
| Custom Questions | Extra fields shown on the booker's confirm page |
| Hosts | Who runs this meeting (single host, named list, or pool) |
| Workflows | Automated emails / SMS / webhooks on booking events |
| Sharing | The public URL and embed snippet |
| Branding | Cover image, brand colour, host bio |
| Payments | Charge for bookings via Stripe (Pro+) |
Each tab is its own guide — see the section index.
Overview Tab
| Field | What it does |
|---|---|
| Title | What bookers see at the top of the public page (also the dashboard label). |
| Description | One or two sentences shown under the title — set expectations. |
| Booking link slug | Auto-generated opaque code (e.g. B1AI7BXGdOQM). The public URL is /b/{slug}. |
| Type | The kind picked at creation — read-only. |
| Private | If on, the event type is hidden from your team's index page. The link still works for anyone who has it. Useful for "secret" booking links shared by email. |
Status Lifecycle
| Status | What it means |
|---|---|
| Draft | Editable, not bookable. The public URL returns 404. |
| Published | Public URL is live and accepts bookings. Edits create a new draft on top of the published snapshot — they don't go live until you click Publish changes. |
| Closed | Like draft but explicitly archived. Not bookable, not deleted. Good for "we're not running this any more" without losing history. |
Buttons in the toolbar:
- Publish — promotes the current draft to the public snapshot.
- Publish changes — appears once you edit a published event type. Re-freezes the latest draft.
- Unpublish — drops back to draft.
- Discard — throws away the current unpublished edits.
Auto-Save
Every field saves automatically as you type (~800 ms debounce). You'll see a small "Saved" indicator in the toolbar. There is no separate Save button.
Save ≠ Publish
Auto-save updates the draft. The public booking page only sees what you've published. After editing a published event type, click Publish changes to push edits live.
Deleting
There is no destructive delete — use Close instead. Closing keeps the event type and its booking history but takes the public URL offline. This protects audit history (who booked, when, with which questions answered).
Plan Limits
Each plan has a cap on the number of event types you can have at once. When you hit the cap, the + Create event type button disables and a banner appears with an upgrade link. Closing an event type frees a slot.
Current limits are shown under Settings → Billing in Ascend, and in the banner when you hit the cap.
Related
- Availability — Once created, set your bookable hours
- Custom Questions — Add fields to the booker's confirm page
- Multi-Host & Pools — Configure collective / round-robin
- Publishing & Sharing — Push the event type live