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Common Workspace Patterns ​

Pattern 1: Work vs Personal ​

Setup:

  • Create "💼 Work" workspace
  • Create "🏠 Personal" workspace

Usage:

  • All work-related pages/databases → Work workspace
  • Personal notes, projects → Personal workspace
  • Quick switching via sidebar

Benefit: Clear separation of contexts

Pattern 2: Client-Based Organization ​

Setup:

  • Create workspace per client (e.g., "🏢 Acme Corp", "🏭 TechStart Inc")
  • Create "📋 Internal" workspace for your own work

Usage:

  • Client pages/databases → Client workspace
  • Internal docs → Internal workspace
  • Easy client-specific views

Benefit: Client work stays organized and separate

Pattern 3: Project-Based ​

Setup:

  • Create workspace per major project
  • Create "📚 Resources" for shared knowledge

Usage:

  • Project-specific content → Project workspace
  • Shared templates, docs → Resources workspace
  • Archive completed projects

Benefit: Project boundaries are clear

Pattern 4: Department-Based ​

Setup:

  • Create workspace per department (Marketing, Sales, Engineering)
  • Create "🌐 Company-Wide" for shared content

Usage:

  • Department content → Department workspace
  • Company policies, announcements → Company-Wide
  • Easy department filtering

Benefit: Team organization matches company structure

Pattern 5: Hybrid Approach ​

Setup:

  • Mix of client, project, and personal workspaces
  • Use tags for additional categorization

Usage:

  • Workspaces for major divisions
  • Tags for cross-cutting concerns
  • Combine filters for precise views

Benefit: Maximum flexibility

Real-World Examples ​

Consultant Workflow ​

Workspaces:

  • "💼 Consulting - Acme Corp"
  • "💼 Consulting - TechStart"
  • "📋 Internal - Business"
  • "🏠 Personal"

Usage:

  • Each client gets their own workspace
  • Internal business docs separate
  • Personal notes isolated

Freelancer Workflow ​

Workspaces:

  • "🎨 Design Projects"
  • "💻 Development Projects"
  • "📝 Content Writing"
  • "📋 Admin"

Usage:

  • Organize by type of work
  • Easy to see what's in progress
  • Admin workspace for invoices, contracts

Agency Workflow ​

Workspaces:

  • "Client - [Client Name]" (one per client)
  • "🏢 Agency Internal"
  • "📚 Templates & Resources"

Usage:

  • Client work completely separated
  • Internal processes and docs
  • Shared resources accessible to all

Small Team Workflow ​

Workspaces:

  • "📱 Product Development"
  • "📈 Marketing"
  • "💰 Sales"
  • "🌐 Company"

Usage:

  • Department-based organization
  • Company workspace for shared docs
  • Easy cross-functional visibility

Choosing Your Pattern ​

Consider:

  1. Team Size: Smaller teams = fewer workspaces
  2. Business Model: Client work vs product work
  3. Collaboration Needs: How much cross-workspace work?
  4. Growth Plans: Will you add more clients/projects?

Start simple and evolve as needs change!