Kanban Board View

The Kanban Board view displays your database as a visual board with drag-and-drop cards organized into columns. It's ideal for workflow management, project tracking, and visual task organization.

Creating a Kanban Board

1. Click the "+" button next to existing view tabs
2. Select "Board" from the view type options
3. Choose a property to group by (creates your columns)
4. The board is created with columns for each value

Best properties for Kanban:

• Status: Track workflow stages (To Do → In Progress → Done)
• Priority: Organize by importance (Low, Medium, High)
• Person: Assign work to team members
• Select/Multi-select: Custom categories

Understanding the Board Layout

Columns

Each column represents a value from your group-by property. For example, if grouping by Status:

• To Do column: All items with Status = "To Do"
• In Progress column: All items with Status = "In Progress"
• Done column: All items with Status = "Done"

Cards

Each card represents one database row. Cards show:

• The row title (primary property)
• Key properties for quick reference
• Comment count and communication indicators

Column Header

• Title: The column's value (e.g., "In Progress")
• Count badge: Shows "X of Y" when there are more cards available
• Add button (+): Quickly add a new card to this column
• Collapse button: Minimize the column to save space

Per-Column Pagination

Kanban boards use smart pagination to ensure all columns show their cards, even with large datasets.

How It Works

• Each column initially loads 10 cards
• A "Show more" button appears if there are additional cards
• Each click loads 10 more cards (up to 25 at a time)
• The count badge shows "X of Y" (e.g., "10 of 45")

Why Per-Column Pagination

Traditional pagination might load 50 rows total, but if most data is in one column (e.g., "Closed"), other columns might appear empty. Per-column pagination ensures:

• All columns show data: Each column fetches its own records
• Better performance: Only load what you need
• Accurate counts: See exactly how many items are in each column

Loading More Cards

1. Scroll to the bottom of a column
2. Click "Show more" to load additional cards
3. The count updates (e.g., "20 of 45")
4. Repeat until all cards are loaded

Working with Cards

Adding Cards

Quick Add:

1. Click "+ Add card" at the bottom of a column
2. Type the card title
3. Press Enter or click Add
4. Card is created with the column's value pre-filled

Full Add:

1. Click "+ Add card"
2. Add multiple properties via the quick add form
3. Card opens for detailed editing if needed

Moving Cards (Drag & Drop)

1. Click and hold a card
2. Drag to another column
3. Drop to update the card's group-by property
4. Example: Drag from "To Do" to "In Progress" updates Status

Tip: Dropping a card updates the underlying data immediately.

Reordering Cards

• Drag cards within the same column to reorder
• Order is preserved when you return to the view

Opening Card Details

• Click any card to open the row detail panel
• Edit all properties, add notes, view history
• Changes sync automatically

Deleting Cards

1. Hover over the card
2. Click the menu icon (⋮)
3. Select "Delete"
4. Confirm deletion

Changing the Group By Property

1. Click the "Group" button in the toolbar (left of Filter)
2. Select a different property from the dropdown
3. The board reorganizes with new columns

Groupable property types:

• Select / Multi-select
• Status
• Person
• Checkbox (creates "Checked" / "Unchecked" columns)
• Date (groups by date ranges)

Column Management

Collapsing Columns

• Click the collapse icon in the column header
• Column minimizes to save screen space
• Click again to expand

Showing/Hiding Empty Columns

1. Click the "Group" button
2. Toggle "Show empty columns"
3. Empty columns appear or hide accordingly

Renaming Columns (for Select/Status)

1. Click the column title
2. Type the new name
3. Press Enter
4. This updates the option throughout your database

Reordering Columns

1. Drag a column header left or right
2. The underlying option order is updated
3. Affects the property's option order everywhere

Filtering and Sorting

Filtering the Board

Filters work the same as in table view:

1. Click the "Filter" button
2. Add filter conditions
3. Only matching cards appear in columns

Example: Filter by "Assigned to Me" to see only your cards.

Sorting Within Columns

1. Click the "Sort" button
2. Select a property and direction
3. Cards within each column are sorted

Example: Sort by Due Date (ascending) to see urgent items first.

Searching

• Use the search bar to find specific cards
• Results filter across all columns in real-time

Best Practices

Workflow Design

✅ Do:

• Use Status for primary workflow stages
• Limit to 5-7 columns for clarity
• Define clear "done" criteria for each column
• Use colors to visually distinguish columns

❌ Don't:

• Create too many columns
• Use vague column names
• Leave cards in "In Progress" indefinitely

Performance Tips

• Use filters to reduce visible cards
• Collapse columns you're not actively using
• Take advantage of per-column pagination for large datasets

Team Collaboration

• Assign cards to specific team members
• Use comments for discussion on cards
• Review "blocked" items regularly
• Track cycle time (how long cards stay in each column)

Troubleshooting

Cards not showing?

• Check your filters
• Click "Show more" if the column has pagination
• Ensure the group-by property has the correct value

Can't drag cards?

• The view might be read-only
• Check if you have edit permissions
• Ensure drag-and-drop isn't disabled by a sort

Column order changed unexpectedly?

• Dragging columns reorders the underlying options
• This affects all views using that property

"Show more" button not working?

• Check your internet connection
• Wait for the loading indicator to complete
• Refresh if issues persist

Related

• Views, Filters & Sorting - Complete view system guide
• Property Types - Understanding groupable properties
• Working with Rows - Managing database records