Ascend Documentation

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Workspaces ​

Overview ​

Workspaces help you organize your pages and databases into separate contexts like "Work", "Personal", "Client Projects", or any other way that makes sense for you. Think of workspaces as folders that group related content together, making it easier to find and manage your information.

Quick Start ​

Creating Your First Workspace ​

  1. Open the Workspace Selector

    • Navigate to /pages or /databases
    • Click the workspace dropdown in the toolbar
    • Click "+ New Workspace"

  2. Configure Your Workspace

    • Name: Give it a clear name (e.g., "Client Projects", "Personal", "Marketing")
    • Icon: Choose an emoji or icon to represent it
    • Color: Pick a color for visual identification (optional)

  3. Start Organizing

    • When creating new pages or databases, select your workspace from the dropdown
    • Existing pages/databases can be moved to workspaces via their settings

The left sidebar shows all your workspaces with collapsible sub-menus:

Workspaces
├── 📁 All Workspaces
│   ├── Pages (shows all pages)
│   └── Databases (shows all databases)
├── 💼 Work
│   ├── Pages (only work pages)
│   └── Databases (only work databases)
└── 🏠 Personal
    ├── Pages (only personal pages)
    └── Databases (only personal databases)

Understanding Workspaces ​

Default Workspace ​

When you first start using Ascend, a "General" workspace is automatically created for you. All existing pages and databases are assigned to this workspace.

No Workspace ​

Pages and databases can exist without a workspace. They appear when you:

  • Select "No workspace" from the dropdown
  • View "All Workspaces"

Workspace Isolation ​

Workspaces are filters, not permissions:

  • They help you organize and find content
  • They don't restrict access (use permissions for that)
  • Team members can see all workspaces
  • Useful for personal organization and team structure

In This Section ​

Key Concepts ​

What's the difference between workspaces and tags?

  • Workspaces = Broad, mutually exclusive categories (like folders)
  • Tags = Flexible, multiple per item (like labels)
  • Use workspaces for primary organization, tags for attributes

Can a page be in multiple workspaces? No, each page/database can only be in one workspace at a time. Use tags for cross-cutting categorization.

Are workspaces team-wide or personal? Team-wide. All team members see the same workspaces. Use naming to indicate purpose (e.g., "John's Personal").

  • Tags - Flexible categorization across workspaces
  • Pages - Creating and managing pages
  • Databases - Creating and managing databases
  • Time Tracking - Track time by workspace

Last Updated: December 2024